{"id":4197,"date":"2025-07-26T10:52:47","date_gmt":"2025-07-26T09:52:47","guid":{"rendered":"http:\/\/www.stasaphchoralsociety.co.uk\/?page_id=4197"},"modified":"2025-07-26T10:56:25","modified_gmt":"2025-07-26T09:56:25","slug":"choral-society-committee-roles-and-responsibilities","status":"publish","type":"page","link":"https:\/\/www.stasaphchoralsociety.co.uk\/cy\/home-page\/members-area\/choral-society-committee-roles-and-responsibilities\/","title":{"rendered":"Choral Society Committee Roles and Responsibilities"},"content":{"rendered":"<p class=\"wp-block-paragraph\">At each AGM, approval will be given to the allocation of members to the roles listed below<\/p>\n\n\n\n<h3 id=\"musical-director-conductor\" class=\"wp-block-heading\">Musical Director \/ Conductor<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Lead the Choral Society<\/li>\n\n\n\n<li>Liaise with Chair, Vice Chair, Treasurer and Secretary as appropriate<\/li>\n\n\n\n<li>Book soloists and accompanists<\/li>\n\n\n\n<li>Consult regarding concert dates and locations<\/li>\n<\/ul>\n\n\n\n<h3 id=\"chair\" class=\"wp-block-heading\">Chair<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Chair Committee meetings (3 per year) and the AGM meeting <\/li>\n\n\n\n<li>Consult on agendas and keep meetings on track <\/li>\n\n\n\n<li>Be available for Choir and Committee members problems and issues<\/li>\n<\/ul>\n\n\n\n<h3 id=\"vice-chair\" class=\"wp-block-heading\">Vice Chair<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Deputise in the absence of Chair<\/li>\n<\/ul>\n\n\n\n<h3 id=\"treasurer\" class=\"wp-block-heading\">Treasurer<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Maintain bank accounts <\/li>\n\n\n\n<li>Pay professionals<\/li>\n\n\n\n<li>Pay bills and invoices<\/li>\n\n\n\n<li>Keep accurate records of Income and Expenditure<\/li>\n\n\n\n<li>Transfer funds to and from COIF to ensure accounts are not overdrawn<\/li>\n\n\n\n<li>Collect annual subscriptions and chase up defaulters<\/li>\n\n\n\n<li>Take payment for tickets<\/li>\n\n\n\n<li>Arrange for accounts to be audited at the end of the financial year<\/li>\n\n\n\n<li>Lead the Committee in exploring grant funding options<\/li>\n\n\n\n<li>Design and print posters, programmes and tickets<\/li>\n\n\n\n<li>Be point of contact for Charity Commission<\/li>\n\n\n\n<li>Provide Gift Aid administrator with information needed for them to fulfil their role<\/li>\n<\/ul>\n\n\n\n<h3 id=\"secretary\" class=\"wp-block-heading\">Secretary<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Send out emails containing Choir information to members <\/li>\n\n\n\n<li>Give out new members&#8217; information forms and add to and maintain the databases of members&#8217; records<\/li>\n\n\n\n<li>Create sign in sheets termly and sign in members on each evening &#8211; report numbers to MD (when required)<\/li>\n\n\n\n<li>Read and reply to emails sent to the Choir email address. <\/li>\n\n\n\n<li>Take and type up minutes at meetings<\/li>\n\n\n\n<li>Maintain the various Choir policies and reports required for the Charity Commission regulations<\/li>\n\n\n\n<li>Greet new members and allocate the to a voice representative on the joining evening <\/li>\n\n\n\n<li>Be point of contact for any issues (choir related)<\/li>\n\n\n\n<li>Be responsible for social media and press <\/li>\n\n\n\n<li>Liaise with IT advisor for keeping the website updated<\/li>\n\n\n\n<li>Be a point of contact for ticket sales<\/li>\n\n\n\n<li>Act as Stage Manager (following MD instructions) for concerts<\/li>\n<\/ul>\n\n\n\n<h3 id=\"gift-aid-administrator\" class=\"wp-block-heading\">Gift Aid Administrator<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Collate forms, make claim and submit the annual Gift Aid return to HMRC<\/li>\n<\/ul>\n\n\n\n<h3 id=\"it-advisor\" class=\"wp-block-heading\">IT Advisor<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manage and maintain website <\/li>\n\n\n\n<li>Manage and maintain the membership records system and central filing system<\/li>\n\n\n\n<li>Produce and publish voice part rehearsal tracks<\/li>\n<\/ul>\n\n\n\n<h3 id=\"voice-representatives\" class=\"wp-block-heading\">Voice Representatives<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Welcome and greet new members, introduce them to others <\/li>\n\n\n\n<li>Attend Committee meetings<\/li>\n\n\n\n<li>Contact any member who has a prolonged absence (with the secretary) on welfare grounds<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>","protected":false},"excerpt":{"rendered":"<p>At each AGM, approval will be given to the allocation of members to the roles listed below Musical Director \/ Conductor Chair Vice Chair Treasurer Secretary Gift Aid Administrator IT Advisor Voice Representatives<\/p>","protected":false},"author":1,"featured_media":0,"parent":141,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"fullwidth.php","meta":{"footnotes":""},"class_list":["post-4197","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.stasaphchoralsociety.co.uk\/cy\/wp-json\/wp\/v2\/pages\/4197","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.stasaphchoralsociety.co.uk\/cy\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.stasaphchoralsociety.co.uk\/cy\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.stasaphchoralsociety.co.uk\/cy\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.stasaphchoralsociety.co.uk\/cy\/wp-json\/wp\/v2\/comments?post=4197"}],"version-history":[{"count":6,"href":"https:\/\/www.stasaphchoralsociety.co.uk\/cy\/wp-json\/wp\/v2\/pages\/4197\/revisions"}],"predecessor-version":[{"id":4205,"href":"https:\/\/www.stasaphchoralsociety.co.uk\/cy\/wp-json\/wp\/v2\/pages\/4197\/revisions\/4205"}],"up":[{"embeddable":true,"href":"https:\/\/www.stasaphchoralsociety.co.uk\/cy\/wp-json\/wp\/v2\/pages\/141"}],"wp:attachment":[{"href":"https:\/\/www.stasaphchoralsociety.co.uk\/cy\/wp-json\/wp\/v2\/media?parent=4197"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}